State Board for Community and Technical Colleges is recruiting a Secretary Senior - Olympia
KEY RESPONSIBILITIES
· Schedule and arrange appointments, conference calls and meetings.
Respond to incoming calls and emails, screen and prioritize emails and
requests.
· Prepare correspondence, reports, presentations and other printed
materials according to department standards; edit materials for accuracy,
readability, and appearance. Perform complex word processing tasks such
as merging and sorting, integrating text with graphics, spreadsheet and
data base files; prepare spreadsheets involving the development of
formulas. Monitor and report progress of projects and activities to meet
deadlines.
· Coordinate travel arrangements to include hotel reservations, flights, and
car rentals; complete registrations, reimbursements, and other related
paperwork.
· Under general direction, plan, organize and prioritize work to ensure work
unit and/or office goals are met. Establish and maintain electronic and
paper records and file systems. Prepare and copy materials for reports,
conferences, and retreats. Order supplies and equipment as needed.
Complete projects as requested by agency staff.
· Answer phones, greet and assist visitors, respond to requests for
information, initiate and respond to emails.
· Perform other related work as required.
QUALIFICATIONS
Minimum qualifications include:
· High school graduation or equivalent and two years of increasingly
responsible office experience.
Preferred qualifications include:
· Three years increasingly responsible secretarial experience.
· Demonstrated ability to work independently and perform multiple tasks
with conflicting timelines.
· Proficient in the use of Microsoft Suite Software such as Word, Excel,
Outlook, PowerPoint, and Access
